Information for Chairpersons and Presenters
Information for Organizers / Chairpersons
◆Chairperson Reception
Please come to the "chairperson's seats" at the front right side of the venue and inform the staff that you have arrived at least 10 minutes before the start of the program. Please encourage the speakers to hold as many preview screenings as possible before the program begins.
◆Progress and time management
The organizer/chairperson will be responsible for the smooth operation of the symposium. The timekeeping during the presentation will be done by staff, so please inform to the staff about the timing of the bell. If no special instructions are given, the bell will be rung at the following timing. There is no elapsed time bell for plenary lectures.
First bell (once)
: 3 minutes before the end of the lecture time (symposium)
: 1 minutes before the end of the lecture time
(General Oral Presentation / Selection of the Best presentation award for young scientist)
Second bell (twice)
: End of lecture time and the start of question and answer
Third bell (three times)
: End of Q&A (End of time limit)
Please note that the language of presentation varies from symposium to symposium (the language of presentation for each symposium is listed in the session information on the conference website). Regardless of the language of your presentation, please prepare your presentation slides in English.
◆Lecture Time
The time of each lecture differs, so please check the program or contact the organizers. The time of the lecture will be informed by a bell at the following timing.
First bell (once)
: 3 minutes before the end of the lecture time.
Second bell (twice)
: End of lecture time and the start of question and answer.
Third bell (three times)
: End of Q&A (End of time limit).
◆For Presentation
The presentation will be given by computer. Please be sure to bring your own laptop. Please operate your own laptop by yourself to give presentation.
The screen/projector is 16:9 compatible, so 16:9 is the best format for projection, but 4:3 is also possible.
※Please note the following points.
・Please make sure that you have set up your screen saver and power saving mode in advance.
・Please bring a power adapter in case the battery runs out.
・Audio output is not supported.
・HDMI and D-sub cables to connect the computer to the projector will be provided by the convention. If you need a connector/adapter to connect the cable to the computer, please prepare it by yourself.
◆Speaker Reception
Please bring your laptop to the "PC Connection Seat" at the front left side of the venue at least 10 minutes before the session starts to confirm the projection.
English
◆Lecture Time
12 min (Talk 8 min, Questions 4 min)
The time of the lecture will be informed by a bell at the following timing.
First bell (once)
: 1 minute before the end of the lecture time.
Second bell (twice)
: End of lecture time and the start of question and answer.
Third bell (three times)
: End of Q&A (End of time limit).
◆For Presentation
The presentation will be given by computer. Please be sure to bring your own laptop. Please operate your own laptop by yourself to give presentation.
The screen/projector is 16:9 compatible, so 16:9 is the best format for projection, but 4:3 is also possible.
※Please note the following points.
・Please make sure that you have set up your screen saver and power saving mode in advance.
・Please bring a power adapter in case the battery runs out.
・Audio output is not supported.
・HDMI and D-sub cables to connect the computer to the projector will be provided by the convention. If you need a connector/adapter to connect the cable to the computer, please prepare it by yourself.
◆Speaker Reception
Please bring your laptop to the "PC Connection Seat" at the front left side of the venue at least 10 minutes before the session starts to confirm the projection.
Please give your presentation in the language you selected when submitting your abstract. Presentation slides must be prepared in English regardless of the language of presentation.
◆Lecture Time
12 min (Talk 9 min, Questions 3 min)
The time of the lecture will be informed by a bell at the following timing.
First bell (once)
: 1 minute before the end of the lecture time.
Second bell (twice)
: End of lecture time and the start of question and answer.
Third bell (three times)
: End of Q&A (End of time limit).
◆For Presentation
The presentation will be given by computer. Please be sure to bring your own laptop. Please operate your own laptop by yourself to give presentation.
The screen/projector is 16:9 compatible, so 16:9 is the best format for projection, but 4:3 is also possible.
※Please note the following points.
・Please make sure that you have set up your screen saver and power saving mode in advance.
・Please bring a power adapter in case the battery runs out.
・Audio output is not supported.
・HDMI and D-sub cables to connect the computer to the projector will be provided by the convention. If you need a connector/adapter to connect the cable to the computer, please prepare it by yourself.
◆Speaker Reception
Please bring your laptop to the "PC Connection Seat" at the front left side of the venue at least 10 minutes before the session starts to confirm the projection.
Posters must be “replaced” on each day of the conference. Please display and remove your poster on the designated day.
Please bring your own presentation materials. No materials will be accepted or returned by mail.
During the presentation/discussion time, please stand in front of your poster and answer questions/discussions.
A yellow ribbon will be provided for you to wear on your chest to indicate that you are the presenter.
Discussions can be held outside of the presentation time by using the comment function on the web. You can post your comments on the session information screen of the conference website, so please take advantage of this service.
*To post comments, you will need to register for an account separately from the registration process. Please register using "Account Registration/Login" in the upper right corner of the top page of the convention website.
ーーーーーーーーーーーーーーーーーーーーーーーーーーーーー
*Please post your poster only on the presentation date designated by the conference secretariat.
*Please post your poster as soon as possible after the registration desk opens and before the presentation begins.
*Please remove your poster at the designated time on the same day as your presentation.
◆For Posting
①Posting Place
The abstract number is affixed to the upper left corner of the panel, so please display your poster on the designated panel. Pushpins necessary for attaching your poster will be provided at each panel. Please refer to the exhibition hall map on the conference website for the location of your display.
②Posting Size
The poster panel size is 90 cm (W) × 210 cm (H). The title, author's names, and affiliation should be written in large letters at the top of the poster.
③Presenter
Please place a small circle on the left shoulder of the presenter's name.
④Language
Presentations and Q&A sessions should be given in the language you selected when submitting your abstract. Posters must be prepared in English regardless of the language of presentation.
⑤Size of characters
The text of your presentation should be large enough to be readable from a distance of about 2 meters. Figures and tables should also be as large as possible.
⑥Poster removal
Please remove your poster by yourself after the posting time has passed. The office will not keep or return the postings.
Poster panel
Judges will visit your poster. You must stand by your poster from the beginning of the poster session and wait for the judges.
The evaluation will be based on (1) presentation and Q&A, (2) research content, and (3) the applicant’s contribution, and will be assessed comprehensively.
◆Progress and time management
The organizer/chairperson will be responsible for the smooth operation of the symposium. The timekeeping during the presentation will be done by staff, so please inform to the staff about the timing of the bell. If no special instructions are given, the bell will be rung at the following timing. There is no elapsed time bell for plenary lectures.
First bell (once)
: 3 minutes before the end of the lecture time (symposium)
: 1 minutes before the end of the lecture time
(General Oral Presentation / Selection of the Best presentation award for young scientist)
Second bell (twice)
: End of lecture time and the start of question and answer
Third bell (three times)
: End of Q&A (End of time limit)
Information for Symposium Speakers
◆ Language Please note that the language of presentation varies from symposium to symposium (the language of presentation for each symposium is listed in the session information on the conference website). Regardless of the language of your presentation, please prepare your presentation slides in English.
◆Lecture Time
The time of each lecture differs, so please check the program or contact the organizers. The time of the lecture will be informed by a bell at the following timing.
First bell (once)
: 3 minutes before the end of the lecture time.
Second bell (twice)
: End of lecture time and the start of question and answer.
Third bell (three times)
: End of Q&A (End of time limit).
◆For Presentation
The presentation will be given by computer. Please be sure to bring your own laptop. Please operate your own laptop by yourself to give presentation.
The screen/projector is 16:9 compatible, so 16:9 is the best format for projection, but 4:3 is also possible.
※Please note the following points.
・Please make sure that you have set up your screen saver and power saving mode in advance.
・Please bring a power adapter in case the battery runs out.
・Audio output is not supported.
・HDMI and D-sub cables to connect the computer to the projector will be provided by the convention. If you need a connector/adapter to connect the cable to the computer, please prepare it by yourself.
◆Speaker Reception
Please bring your laptop to the "PC Connection Seat" at the front left side of the venue at least 10 minutes before the session starts to confirm the projection.
Information for Speakers of the Best Presentation Award for Young Talent
◆ Language English
◆Lecture Time
12 min (Talk 8 min, Questions 4 min)
The time of the lecture will be informed by a bell at the following timing.
First bell (once)
: 1 minute before the end of the lecture time.
Second bell (twice)
: End of lecture time and the start of question and answer.
Third bell (three times)
: End of Q&A (End of time limit).
◆For Presentation
The presentation will be given by computer. Please be sure to bring your own laptop. Please operate your own laptop by yourself to give presentation.
The screen/projector is 16:9 compatible, so 16:9 is the best format for projection, but 4:3 is also possible.
※Please note the following points.
・Please make sure that you have set up your screen saver and power saving mode in advance.
・Please bring a power adapter in case the battery runs out.
・Audio output is not supported.
・HDMI and D-sub cables to connect the computer to the projector will be provided by the convention. If you need a connector/adapter to connect the cable to the computer, please prepare it by yourself.
◆Speaker Reception
Please bring your laptop to the "PC Connection Seat" at the front left side of the venue at least 10 minutes before the session starts to confirm the projection.
Information for General Oral Presentation Speakers
◆ Language Please give your presentation in the language you selected when submitting your abstract. Presentation slides must be prepared in English regardless of the language of presentation.
◆Lecture Time
12 min (Talk 9 min, Questions 3 min)
The time of the lecture will be informed by a bell at the following timing.
First bell (once)
: 1 minute before the end of the lecture time.
Second bell (twice)
: End of lecture time and the start of question and answer.
Third bell (three times)
: End of Q&A (End of time limit).
◆For Presentation
The presentation will be given by computer. Please be sure to bring your own laptop. Please operate your own laptop by yourself to give presentation.
The screen/projector is 16:9 compatible, so 16:9 is the best format for projection, but 4:3 is also possible.
※Please note the following points.
・Please make sure that you have set up your screen saver and power saving mode in advance.
・Please bring a power adapter in case the battery runs out.
・Audio output is not supported.
・HDMI and D-sub cables to connect the computer to the projector will be provided by the convention. If you need a connector/adapter to connect the cable to the computer, please prepare it by yourself.
◆Speaker Reception
Please bring your laptop to the "PC Connection Seat" at the front left side of the venue at least 10 minutes before the session starts to confirm the projection.
Information for Poster Presenters
◆Poster installation, presentation/discussion, and removal time Posters must be “replaced” on each day of the conference. Please display and remove your poster on the designated day.
Please bring your own presentation materials. No materials will be accepted or returned by mail.
During the presentation/discussion time, please stand in front of your poster and answer questions/discussions.
A yellow ribbon will be provided for you to wear on your chest to indicate that you are the presenter.
Discussions can be held outside of the presentation time by using the comment function on the web. You can post your comments on the session information screen of the conference website, so please take advantage of this service.
*To post comments, you will need to register for an account separately from the registration process. Please register using "Account Registration/Login" in the upper right corner of the top page of the convention website.
ーーーーーーーーーーーーーーーーーーーーーーーーーーーーー
*Please post your poster only on the presentation date designated by the conference secretariat.
*Please post your poster as soon as possible after the registration desk opens and before the presentation begins.
*Please remove your poster at the designated time on the same day as your presentation.
Posting | Presentation (Odd) | Presentation (Even) | Removal
June 13th 8:30 ~ | 13:10 ~ 14:00 | 14:00 ~ 14:50 | 17:00
June 14th 8:30 ~ | 13:10 ~ 14:00 | 14:00 ~ 14:50 | 17:00
June 15th 8:30 ~ | 13:10 ~ 14:00 | 14:00 ~ 14:50 | 15:00
ーーーーーーーーーーーーーーーーーーーーーーーーーーーーー◆For Posting
①Posting Place
The abstract number is affixed to the upper left corner of the panel, so please display your poster on the designated panel. Pushpins necessary for attaching your poster will be provided at each panel. Please refer to the exhibition hall map on the conference website for the location of your display.
②Posting Size
The poster panel size is 90 cm (W) × 210 cm (H). The title, author's names, and affiliation should be written in large letters at the top of the poster.
③Presenter
Please place a small circle on the left shoulder of the presenter's name.
④Language
Presentations and Q&A sessions should be given in the language you selected when submitting your abstract. Posters must be prepared in English regardless of the language of presentation.
⑤Size of characters
The text of your presentation should be large enough to be readable from a distance of about 2 meters. Figures and tables should also be as large as possible.
⑥Poster removal
Please remove your poster by yourself after the posting time has passed. The office will not keep or return the postings.
Poster panel
Guidelines for Best Student Poster Presentation Award
①Guidelines for Best Student Poster Presentation Award Judges will visit your poster. You must stand by your poster from the beginning of the poster session and wait for the judges.
The evaluation will be based on (1) presentation and Q&A, (2) research content, and (3) the applicant’s contribution, and will be assessed comprehensively.
②Announcement of the Award and Distribution of Certificates and Prizes
The awards ceremony will be held during the banquet on the second day of the conference, Tuesday, July 14, at Hotel Monterey Edelhof Sapporo. The results of the Best Student Poster Presentation Award will be announced at a later date via the JSCB mailing list and posted on the website.
The awards ceremony will be held during the banquet on the second day of the conference, Tuesday, July 14, at Hotel Monterey Edelhof Sapporo. The results of the Best Student Poster Presentation Award will be announced at a later date via the JSCB mailing list and posted on the website.