Reasonable Accommodations, Infection Prevention,
Childcare Facilities, Prayer Room Availability, etc.

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  In order to allow as many people as possible to participate in this event, we are committed to providing reasonable accommodations, including accessible information for individuals with disabilities. Our goal is to ensure wide participation, and we greatly appreciate your cooperation as presenters and attendees in facilitating these accommodations. Additionally, we have compiled details on infection prevention strategies and childcare facilities available during the event; please consult this information.

 

1. Reasonable accommodations
★Ensuring Information Accessibility in Presentation

• We ask all presenters at this conference to cooperate in ensuring information accessibility. Please read the information at the link below and prepare presentation materials accordingly.
  https://docs.google.com/document/d/1PQ7AbxQPl8D7-Awi8c5wG1u_-Jfbm9WOy-h6mtPjbCw/edit
• Should you require specific accommodations to participate in the conference, please confirm the following link and kindly inform the Conference Executive Committee (jasid2025spring@gmail.com) and JASID Reasonable Accommodation Working Group (reasonable_accommodation@jasid.org) by May 15. The Reasonable Accommodation Working Group will then contact you directly.
  https://jasid.org/activities/1wg-reasonable-accommodation/?lang=en

 

2. Measures against infectious diseases, prevention of passive smoking, chemical sensitivity, etc.

• This conference will primarily be in-person, excluding one session. The organizing committee is implementing the following measures to ensure a safe environment. We ask for your cooperation in holding a safe and secure conference.

[For all participants]

• As a preventive measure against infectious diseases, please check your body temperature and make sure you are feeling well before visiting. If you have a fever (37.5 degrees or higher) or feel unwell, experiencing symptoms, please refrain from coming to the venue, regardless of whether you are positive or negative for an infectious disease.
• Smoking is completely prohibited inside Hokkaido University. Please refrain from smoking to prevent passive smoking.
• To prevent chemical sensitivity, please refrain from using artificial fragrances.

[For in-person presenters]

• If you are unable to attend due to illness or any other circumstances that require you to be absent, please promptly notify the conference secretariat (jasid2025spring@gmail.com) and the commentator/chair.
• In case you cannot attend in-perston for any reason, it is not possible to switch to online presentation.
• Video recorded presentations will not be accepted because questions cannot be asked on the spot.

[For commentators]

• If you are unable to attend due to illness, please update the event secretariat (jasid2025spring@gmail.com) and contact the chairperson.
• If you have prepared your comments in writing in advance, please send them to the chairperson.
• If only oral comments are scheduled, please make arrangements within the subcommittee, such as asking the chairperson to provide comments in your place.

[For chairperson]

• If you are unable to attend due to poor health, please send an email to the conference secretariat (jasid2025spring@gmail.com) and make arrangements within the session, such as contacting the commentators and asking them to serve as moderators and facilitators.

On-Site Measures and Protocols:

• In order to prevent infectious diseases and chemical sensitivity, the host has selected a room that is relatively spacious, easily ventilated, and relatively less chemical substances. Although it varies from person to person, we believe that a certain number of people with chemical sensitivities can participate with some peace of mind.
• The venue will be regularly ventilated, and hand sanitizer will be available at the entrance. Wearing a mask is at individual discretion.

 

4. Regarding childcare and kids room usage

• You can participate in the conference room with your children. We would like to inform you of other ways to use the childcare and kids’ room.
  • a. Kids room (rest area for children)
    The tea room on the second floor of the University Hall, which is the conference venue, will be open to the public as a kids' room.
  • Although there are no childcare workers, users are free to use the facilities for napping, breastfeeding, etc. under their own responsibility.
  • Each child must prepare their own nap mat, toys, etc. There is no need to apply for this service in advance, and you can use it freely on the day
• Use of off-campus nursery school
  • b. Nursery use at Sapporo city
    For those who use a nursery school at Sapporo city, the society will provide a subsidy of up to 5,000 JPY*. Participants are responsible for applying for and contacting nursery school on their own. https://kosodate.city.sapporo.jp/material/files/group/1/ichijiippan0331.pdf
• Subsidy from JASID - Participants will make a reservation at the nursery school where they will leave their child, receive a receipt from the nursery school on the day of the event, and submit it to the conference reception desk to receive a subsidy of up to 5,000 JPY.

 

5. Prayer Room

Please use Sapporo Mosque, located near to Hokkaido University, as a Prayer Room. 

Adress: 7-2, Kita 14, Nishi 3, Kita-ku, Sapporo
Tel: 011-709-5008

http://www2.dokidoki.ne.jp/islam/benri/m_sapporo.htm

 

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International Development Society 26th Spring Conference Executive Committee
Executive Committee Chairperson: Takako NABESHIMA (Hokkaido University)
Contact: jasid2025spring@gmail.com